Membership Options

SENSE 2017 Membership Options and Pricing

(Pricing effective for the 2017 survey)

Services for Member Colleges
Basic Pricing
Eligibility to Join
Available Discounts
Consortia
Special-Focus Modules
Standard Special-Focus Modules
Custom Special-Focus Modules
Oversampling
Special Customized Reports or Data Analysis
Invoicing and Payment
Cancellation Policy

 

Basic Pricing

Fees are based on fall Integrated Postsecondary Education Data System (IPEDS) total headcount enrollment in credit classes.*

Note: For multi-college institutions vs. single colleges with multiple campuses, pricing is determined by accreditation status.

Enrollment Size SENSE 2017 Fee Target Number of Respondents
Fewer than 1,500 $2,800
Call for more information.
1,500–4,499 $5,850
~600
4,500–7,999 $7,850
~800
8,000–14,999 $9,850
~1,000
15,000–21,999 $11,750
~1,200
22,000 or more $15,000
~1,500

*For a number of purposes related to the work of the Center for Community College Student Engagement, it is important that we rely on publicly reported data that will ensure a degree of consistency and reliability across highly diverse institutions. For that reason, the Center bases its membership fees and sampling numbers on enrollment data reported by IPEDS. In addition, the Center uses IPEDS data on certain variables describing college student populations, including student age, race/ethnicity, full-time vs. less than full-time enrollment, and the like.

Invoices for SENSE will be mailed to college presidents on or around October 1, 2017, with payment due by December 1, 2017. Please do not remit payment before invoices are sent.

Costs for Survey Shipments Outside of Continental North America

Colleges outside of continental North America will be sent a second invoice for outbound UPS or FedEx shipping costs. Colleges outside of continental North America will be responsible for return shipping and all associated costs, and for ensuring that surveys reach the Center by the administration deadline. Please contact surveyops@cccse.org with questions.

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Eligibility to Join

All accredited associate degree-granting colleges are eligible to participate in the Center's surveys.

For colleges that award both associate and baccalaureate degrees, the Center's surveys are the appropriate choice when the majority of degrees awarded are at the associate level.

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Available Discounts

Member colleges are eligible for one discount; discount of highest value applies.

Commitment to Join SENSE and CCSSE

Commit to join both SENSE and CCSSE in either the same academic year or the same calendar year and receive a 20% discount for both SENSE and CCSSE administrations. This does not require prepayment, as it is designed to allow colleges to budget effectively across years. Member colleges will be billed for each survey administration during each survey’s normal billing cycle, unless other arrangements have been made. If a college chooses to withdraw from the second survey administration, the Center will invoice the college for the 20% discount received during the first administration. This discount applies only to a pair of back to back administrations of SENSE and CCSSE.

Discount for New Members

For colleges that are new to Center membership (have never participated in either SENSE or CCSSE), the Center is offering a one-time 25% discount off the base fee for the first survey administration.

Discount for Statewide Consortia

Members of statewide consortia receive a 15% discount on base membership fee. A statewide consortium consists of all colleges in a state or state system.

Contact the Center at info@cccse.org or 512-471-6807 for more information about discounts.

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Consortia

A consortium is a group of colleges with common interests, characteristics, or locations that wish to participate in a SENSE administration for the purpose of sharing data. Participation in a SENSE consortium is free.

All SENSE member colleges that participate as part of a consortium benefit from the following:

  • the opportunity to administer special-focus modules in addition to the core survey at all colleges in the consortium (fees apply; see details and pricing below)
  • consortium comparison reports

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Forming a SENSE Consortium

Select an individual from one of the institutions in the proposed consortium or from the sponsoring organization to serve as the Consortium Leader.

The Consortium Leader is responsible for the following:

  • Coordinating communication among participating institutions
  • Ensuring all consortium member colleges complete registration for SENSE 2017 by April 30, 2017
  • Submitting a Consortium Participation Agreement Form, signed by the Consortium Leader and listing member colleges, by May 8, 2017
  • Facilitating the development or selection of up to two special-focus modules of up to 12 items each, if the participating colleges opt for this additional service (see pricing below) – the deadline for submitting special-focus module selections is May 26, 2017
  • Coordinating any additional data-sharing agreements between these institutions and the Center

Please contact the Center at surveyops@cccse.org for more information about forming a consortium.

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Special-Focus Modules

For an additional fee of $500 per module, a participating SENSE college may add up to two special-focus modules of up to 12 items each. Many colleges have found that asking 5-10 well-written and appropriate questions will meet their needs while limiting the extension of survey administration time.

These modules may be chosen from the Center’s collection of standard special-focus modules. Alternatively, a college or consortium may opt to create custom special-focus modules by selecting items from the Additional Items Catalog, developing new items, or submitting a combination of both. NOTE: When selecting additional items, be sure to check items against those on SENSE to avoid overlap.

Note: Colleges participating in a SENSE consortium may add a maximum of two special-focus modules including the consortium’s module and may need to coordinate the addition of a special-focus module with the Center and/or the consortium leader. Please contact Center staff for further information at surveyops@cccse.org.

Fee: $500 per special-focus module per college (in addition to SENSE membership fee)

Deadline: Finalized module selections are due to the Center by May 26, 2017

Reporting: Frequency reports; data are also included in raw data file.

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Standard Special-Focus Modules

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Custom Special-Focus Modules

If your college would like to submit custom special-focus module items, contact surveyops@cccse.org.

 

Custom items must be in the following format:

  • Multiple choice
  • No more than 5 response categories
  • One response per item
  • Self-contained (may not reference other items)

For examples of custom items, see the Additional Items Catalog. NOTE: When selecting additional items, be sure to check items against those on SENSE to avoid overlap.

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Oversampling

Oversampling enables colleges to survey students not selected as part of the random sample.

Oversampling is only available to colleges participating in the regular survey administration.

The Center does not include oversample results in any institutional reports provided via the SENSE online reporting system. Colleges will receive oversample survey results in raw data format only. Special reporting and analysis of oversample data is available for an additional fee. For additional information, see Fee for Special Customized Reports or Data Analysis.

Oversampling Option #1

Oversample surveys are provided for use as the college deems appropriate.

Service: The Center packs and ships the requested number of surveys to the college, scans and cleans the data from returned surveys, and includes the oversample responses in the college's raw data file. Course-level information for oversample responses is not included in the data file.

Fee: $2.00 per additional survey provided by the Center to the college, NOT the number of completed surveys returned

Oversampling Option #2

A random oversample is pulled by the Center for a college wishing to increase its random sample size. The oversample is pulled from those courses remaining in the college's course schedule file (CSF) after the primary sample has been drawn. Courses not contained in the CSF are ineligible for Oversampling Option #2.

Service: After consulting with the college contact, the Center pulls the additional random sample of course sections from the college's CSF; creates class survey packets; ships packets to the college; scans and cleans data from returned surveys; and includes the oversample responses in the college's raw data file. Course-level information for oversample responses is included in the data file.

Fee: $200 base fee, plus $2.00 per additional survey provided by the Center, NOT the number of completed surveys returned

Oversampling Option #3:

This option provides a targeted oversample for a college seeking to survey a subpopulation of courses in order to reach a group of students with common characteristics (e.g., developmental education classes). The oversample is pulled from those courses remaining in the college's course schedule file (CSF) after the primary sample has been drawn. Courses not contained in the CSF are ineligible for Oversampling Option #3.

Service: After the college contact consults with the Center research team, the Center pulls the targeted sample of course sections (up to a 100% sample) from the college's CSF; creates class survey packets; ships packets to the college; scans and cleans the data from returned surveys; and includes the oversample responses in the college's raw data file. Course-level information for oversample responses is included in the data file.

Fee: $300 base fee, plus $2.00 per additional survey provided by the Center, NOT the number of completed surveys returned

Oversampling Option #4:

In consultation with the college contact, the Center creates a customized sampling design for the college (e.g., a random oversample for each campus of a multi-campus college) enabling the college to analyze SENSE data by campus. The oversample is pulled from those courses remaining in the college's course schedule file (CSF) after the primary sample has been drawn. Courses not contained in the CSF are ineligible for Oversampling Option #4.

Service: The Center research team consults with the college and creates a custom sampling design; pulls the random oversample of course sections (up to a 100% sample) from the college's CSF; creates class survey packets; ships packets to the college; scans and cleans the data from returned surveys; and includes the oversample responses in the college's raw data file. Course-level information is included in the data file.

Fee: $600 base fee, plus $2.50 per additional survey provided by the Center, NOT the number of completed surveys returned

For more information on oversampling, contact the Center at surveyops@cccse.org.

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Special Customized Reports or Data Analysis

Special reports on survey results, tailored in response to member requests, may be provided at an additional fee, starting at $500.

Contact the Center at data@cccse.org for consultation and pricing.

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Invoicing and Payments

SENSE invoices are mailed to the college president on or around October 1, 2017, with payment due December 1, 2017. Access to SENSE online reporting system is dependent upon payment.

Invoices for other membership options may be issued separately.

If an alternative invoicing or payment option is desired, please contact the Center at info@cccse.org or 512-471-6807 for more information.

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Cancellation Policy

If a college withdraws at any time after shipment of surveys, there will be a cancellation fee equivalent to 25% of the total base membership fee. If payment has already been made, the college may elect to have the appropriate amount refunded or to have the remaining balance applied as a credit toward future surveys or services. If payment has not yet been made at the time of withdrawal, the college will receive an invoice for the appropriate amount, as stipulated in this policy.

Please contact the Center at info@cccse.org or 512-471-6807 with questions about the cancellation policy.

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Center for Community College Student Engagement
—a Research and Service Initiative—
Program in Higher Education Leadership | Department of Educational Leadership and Policy  | College of Education
The University of Texas at Austin
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